Contact me on Zoom using this link https://zoom.us/j/8866340826 you might get me best before 11 am and after 4 pm.

Here is a 30-minute training video with a newcomer to the forum using Zoom as a training aid.

 

Using Zoom a digital conferencing platform

1. Overview: Zoom is a simple widely used conference facility, to help you meet online with family, friends, other RSA Fellows, guests, project partners, and collaborators. It is free to install and use for individual chats and small groups. From https://www.zoom.us/

2. Notification of events will be sent to your (agreed) email address and you just click on the link at the required date and time to participate. You may also find and book events online for example through Eventbrite. You may also initiate a Zoom event yourself and invite guests by sending out emailed invites. It is always best to notify them in advance to agree a best available time.

3. The simplest way to think about this is as an extension to your phone via your internet account. If you wish to protect your personal email address, you may want to create one purely for “Zooming”. It is thus an opt-in system. It also has the facility to “share” documents, pictures etc between participants. Undertake “chat” i.e. write contributions or make a running commentary. The chat and the video may be recorded for later publication. If you wish further information and support. https://support.zoom.us/hc/en-us/sections/201740096-Training

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4. Requirements: We have experimented with a laptop installed with Windows 7 (still used by 48% of the globe, but no longer supported by Microsoft.) For hosting small meetings and committees this seems fine, but you may need a small webcam and microphone (est. £20) if your PC or Laptop does not have them. Earphones (£10) may also be needed but only if your speakers, cause interference. You may also wish to experiment using your tablet or smartphone. Zoom only requires 1.5Mbps of band-with for small events, check with your Internet supplier.

5. Hosting Larger Meetings: (Zoom+ at £11.99 pm) We are currently demonstrating a more powerful laptop, with a supplementary screen, and plug in external mike and speaker for larger meetings, such as this RSA Engage event to allow full real and virtual attendees to interact. Large events will also need access to a projector. We recently had 19 attendees looking at the RSA Coffee House and Virtual Coffee House proposals. Virtual rooms may be created to allow smaller subgroups to interact on specific topics or talk confidentially. Dual camera usage is proving difficult and links to Skype may be enabled on the extended contract. Now RSA global Zoom events are happening.

6. Webinars or events up to 100 participants can be supported by Zoom. Only the panel may speak and interact, but the audience can submit written questions. With “Extension” up to 500.

7. Ensuring Inclusion and Equality for Attendees: Protocols for handling mixed virtual and real participation in online events. insidehighered.com1

8. Zoom based Project Management for small groups: To build relationships and friendships, to share ideas and resources, to devise and deliver projects, avoid duplication and franchise the successful.

Defeating distance, engaging the un-engageable, let’s have some fun and do it together.

Mic Starbuck 2nd October 2017

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Quick Guide For Zoom Session Leaders

As the person leading a session, please focus on the group and the conversations you’ll have together. Don’t let the technology get in the way! Make it just as interactive as you would if you were all in a room together, and you won’t go far wrong.

There’s no need to do chalk-and-talk stuff because we’ll be connecting over Zoom, a simple-to-use, high-quality video conferencing system. There’s a basic guide to using it as a meeting participant here (by David Gurteen FRSA) and a visual version below (thanks to Robert Michon).

You and all participants have the option to swap from “speaker view” to “gallery view” on their own screens – please do, so that you can see everyone, and suggest that others do the same.

Participants should also be asked to mute their own audio or video if it gets noisy or busy where they are. In a very large group, the tolerance for background noise is lower (because it gets echoed around the group) so you might want to get everyone to mute themselves.

Zoom Meeting Host Powers

You can do most things in Zoom as a participant, but the session leader (or an assistant) will probably want to become the Meeting Host for the session.

That’s because as the Meeting Host, you have a few powers in Zoom that everyday participants don’t have:

  1. You can mute people’s audio or video on their behalf
  2. You control recording of the session, including the recording that’s happening “in the cloud”
  3. You can operate breakout rooms.

Meeting Host Powers In Detail

1. Is pretty straightforward – use this power if someone has background noise and has failed to mute themselves. Look out for people moving about, shuffling papers etc, or you may be able to see where noise is coming from by looking out for the highlight on their picture in Gallery View when the room is otherwise quiet. Hover your mouse over their picture and you’ll see the blue “Mute” button.

Sessions are likely to be recorded for later publication. Participants need to be warned of this in the invitation, but feel free to remind them.

  • As the Meeting Host, you’ll need to make your local recording
  • Participants may also want to record the session for their own private use, and that’s good because it provides backups. As the Meeting Host, you can “Allow Record” via the “Manage Participants” button on the bottom bar.

Breakout rooms are one of the most awesome features of Zoom, making small-group conversations possible within a large session. There’s a detailed guide to using them here. (Ignore the first 24 seconds about settings. That’s all sorted)

  • To guard against tech issues (rare, but they do occur), I recommend you tell your participants, “If you find you can’t join the breakout room, or find yourself alone there after a minute or so, come back to this main room.” And initially, stay in the main room yourself.
  • For the benefit of the recording, keep one small group in the main room. Assign them to a room as normal but tell those individuals, “Just ignore the thing about the breakout room when it comes up, and stay here with me.”

Zoom Participant View

zoom window

 

There is a chat feature bottom right where you can chat if someone is around or leave a message…